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1. Are there any prerequisites to getting the discount(s) at the family centers and / or tennis complex?

In order to qualify for these discounts, you will be required to complete a Health Risk Assessment (HRA) or download the annual physical examination verification form (PDF) and have your physician, nurse practitioner, or physician assistant sign the form. If you already have a form from your physician, just make sure it includes the same information as the Annual Physical Examination Verification Form. Send all completed forms to Audrey Cova in the Health Department. New employees hired within the last 12 months are also eligible for the discounted membership.

2. Can my family join, too?

All membership types, including individual, and family plans, are eligible for the 75% employee discount as long as the person purchasing the membership is a qualifying City of Springfield employee and provides proof of an HRA or annual physical. You can join one of the Family Centers, the Cooper Tennis Complex, or both. Joining both will require separate memberships and payroll deduction amounts.

3. How do I get started?

First, proof must be provided of a completed HRA or annual physical within the past 12 months to an inBalance representative to be eligible for the discounts. Second, you will need to complete a formal request for the membership on CityShare. You can find the request form by clicking the following the directions below

1. Open SharePoint
2. Hover over Employee Activities (top row), and then select inBalance
3. Below the header, there will be multiple buttons. Select “Submit New Parks Eligibility Form”
4. Select “New Item” and complete the form. 

Your membership and payroll deduction will not begin until you visit the Family Center and / or Cooper Tennis Complex.

4. How long will my membership last?

Memberships to any of the facilities will follow existing policies. Enrollment in the discounted parks membership requires a 12 month commitment.

5. If I choose to join a fitness center, how will I pay for my membership?

Membership payments will come out of your paycheck through a monthly payroll deduction. The initial monthly payroll deduction will begin with the first pay check after the authorization form has been received by Human Resources. Monthly payroll deduction and associated tax liability will be deducted from the 1st paycheck of each month for the duration of the annual membership.

6. What do I do if I am a current member of one of these fitness facilities?

A new membership will need to be established by simply signing and dating a membership renewal form at your fitness facility location. Any current member who paid for their membership in full will be given a prorated refund for the remainder of their membership and only be charged the discounted fee thereafter. Current members who utilize a monthly electronic funds transfer will have their bank draft stopped prior to their next scheduled withdrawal.

7. Who is eligible for the Parks facility discounts?

All full-time regular employees and contract employees working 30 hours or more.

8. Who can be included in a Parks Family Membership and are they required to have an HRA as well?

As stated in the parks current policy, a family is defined as a legally married couple, living together, and their children, or a single parent and their children. Children up to age 18 or if they are a full time student, age 22. Although it is important for your family to have an HRA or physical, they do not need one to participate in a family membership.

9. Will there be income tax implications from receiving a discount on parks facility memberships?

The city will be required to report to the IRS the value of the discount on your W-2. Although this may nominally increase your overall federal and / or state tax liability, the payroll deduction accounts for the tax liability and represents the discounted monthly cost for membership(s) at the selected facility(ies).